Every aspect of the business should be organized well to run in an efficient manner. Poor organization creates many difficulties in retaining top talent. It can even cost a huge amount of money and time to the business organization. You don’t want that, right?
So, to get rid of that, the filing system plays an important role. An efficient filing system lets you store official documents safely. You will spend less time locating the documents. And spending less time searching for the files means you can spend more time working.
Thus, here we have come up with the ultimate guide for filing documents that will let you decide which one you should get for commercial purposes. Let’s get started.
Types of Filing Cabinets
There are a dozen types of filing cabinets in the market. Here we have listed a few of them.
Pedestal file cabinets
If your office needs something that is shorter to fit in a cubicle then a pedestal file cabinet is the thing you are looking for. These types of filing cabinets fit underneath a desk and provide drawers with plenty of space to put your office supplies.
Storage cabinets
Storage cabinets are meant for the items that you don’t need usually daily. These are filing cabinets including wide open shelving where you can put several items safely. You can even customize them to put various object sizes. Some storage cabinets allow the objects to be hidden from view behind operable doors while others are open-faced. These cabinets have a great ability where you can store important documents. Many workplaces choose shared office filing cabinets for their employees as it keeps visible surfaces like desks clean and clutter-free.
Lateral file cabinets
Lateral file cabinets are wider and require more space to fit in the office. But they are a very good investment. Why is this so? They can hold more items as compared to many other filing cabinets. So, you can keep more files here.
Filing Cabinets Construction
Metal File Cabinets
Metal file cabinets are durable and made of galvanized steel. These are mostly used for putting the documents that you want to keep for a longer period of time. They come in different colors. So, you can choose according to your office.
Fireproof filing cabinets
These are specially meant to withstand fire damage. Additionally, it also protects the documents from water damage too.
Wood veneer
The furniture of wood veneer is made of a thin layer of real wood covered by a thick layer of pressboard. The composition of wood veneer furniture is enough to give it a high-end look.
Materials and Colors
Various business spaces may have different requirements. So, you can choose accordingly which color scheme you want and which material you want to be used to make the cabinets. Fire-proof or resistant metals are the choice of most businesses which provides excellent durability and protection. The materials used could be wood, metal, laminate, or plastic.
Safety Features
You should buy the cabinets to ensure safety features for your employees and business space as a whole. Keep the significant documents and valuables in the fireproof cabinets. Always open one drawer at a time which reduces the chances of accidents to a large extent. If you are opting for taller filing cabinets, you should opt for counterbalance weights for safety. These weights are built at the bottom of a cabinet for more stability. Also, consider the product description and the locking system of the cabinets.
Other Considerations
There are many things to take into consideration when you decide to get filing cabinets for commercial purposes. Browse the options and see what files and folders you will be storing in them. It will help you in saving space and choosing the best combination for your office. For instance – If you require cabinets for storing sensitive files, pay more attention to its locking system. You should be knowing that all cabinets do not come with locks. So, buy the one with a secure locking system if you want to store confidential files. Usually, the locking system is common for all the drawers i.e., you can lock all the drawers in a single go. But some cabinets come with a system where you separately lock the drawers too.
Furthermore, get all the information about the counterweights, drawers, and hanging bars. Hanging bars are built if you want to keep the folders hanging. These are important if you want to organize your documents in a front to back manner.
To make a long story short
Every cabinet has some unique utility and function. Some have large spaces while others are easier and more convenient to move. Think carefully about which type of cabinet you want to buy for your office to make the workspace more efficient and productive than ever before.